Co-Innovate, Brunel University London is hiring.

 

 

 

Co-Innovate Journeys Project Co-ordinator             

 

 £28,762 to £33,314 per annum, plus £2,166 per annum London Weighting   

                                                

Reporting to the Project Manager, the Project Co-ordinator will work within the project team handling the administration functions required by EU funded projects which will include data collection and management for audit requirements, funding claims, evidence gathering and maintaining the project databases. The Co-ordinator will also arrange visits to businesses and liaise between academic support and companies engaged on the project, together with organising and marketing a programme of events and maintenance of the project website.

We offer a generous annual leave package plus discretionary University closure days, excellent training and development opportunities as well as a great occupational pension scheme and a range of health-related support. The University is committed to a hybrid working approach.

Closing date for applications:  30th October,2022

Interviews will take place virtually.

 

How to apply

For further details about the post including the Job Description and Person Specification and to apply please visit https://careers.brunel.ac.uk                                                    

If you have any technical issues please contact us at: hrsystems@brunel.ac.uk

 

 

All Applicants should be eligible to live and work in the UK

Brunel University wishes to promote an inclusive and diverse workforce and create a culture that values the contribution of all backgrounds and communities. All employees will be recruited, selected and appointed in line with our equality and diversity policy.

 

Co-Innovate - Invitation To Tender - Project Management Consultancy

 

Contract Specifications

Brunel University is seeking to appoint an ERDF Project Management and Closure provider/consultant to:

• To support the closure of the ERDF funded Co-Innovate project/s) through a review of existing processes and documentation.
• Approve evidence for ERDF Claims
• Supervise the evidence collection for the Claim and Beneficiary Files to ensure they are in good order, making sure all evidence is accessible and correct for audit
• The supplier will support the Brunel ERDF team in the preparing for, managing and closing down of the project/s and any audit visits, and work with Brunel for these to meet compliance systems and processes in line with ESIF requirements.
• Maintain an updated knowledge of ERDF Funding Rules and Regulations
• Ensure all Project activities, including those services provided by other Brunel University London departments and external suppliers, conform to ERDF Funding Rules and Regulations
• Maintain the library of ERDF background documents

 The successful provider must demonstrate:

• Experience and knowledge of general and specific matters identified in the tender.
• An ability to meet deadlines and adapt to a flexible approach to the demands of the project and the department.

Budget & Pricing

The maximum budget for this ERDF procured service is £24000 inclusive of VAT.

 

Place of Work and Equipment

The applicant can work on their own computer but will be given a local login address and email to enable them to work with the university. The place of work will be on a hybrid basis and will be agreed upon business need.

 

Invoicing

The successful applicant will require set up on the university finance system.

Payment will be made in arrears upon the receipt of an invoice from the successful provider in accordance with Brunel University normal terms and conditions. Invoicing will be monthly. 

 

Duration of Contract

This consultancy will provide project closure support until the end of September 2023. 

 

Tender Requirements

The provider will adhere to and comply with the provisions of the Data Protection Act, the Health and Safety at Work Act, Environmental Policy and Equal Opportunities Policy in accordance with the University policies.

 

To apply, please provide the following information and documentation:

 

• Tender document with Name, Business Name, Address, Contact Telephone Number, Email Address describing your expertise and background in project management and specifically ERDF.
• What is your rate for full day of PM consultancy (7 hours) exclusive and inclusive of VAT and any other costs you would expect to be covered.  Please list type of costs
• When are you available to start and what is your availability
• A quote for the overall service provision with the breakdown of costs for all planned activities of a maximum of 4 x A4 pages.
• Copy of your up-to-date CV with details of your skills and experience.
• Copy of your current business insurance i.e. Professional Indemnity and Public Liability.
• Your Company Registration Number or copy of a tax assessment page showing your UTR Number and/or a copy of an official document with this.
• 2 x business references. (can we contact them Yes/No)

Please confirm you are aware this work is ad hoc: YES/NO

 

Application Process

A three-stage application process will be used:

Stage 1 – Receipt of Proposals. Please supply a full CV and covering letter detailing previous experience of supplying the required services – Closing date 1700 hours Friday 28^th October 2022.

Stage 2 – A short list will be drawn up and applicants invited for Interview by 3^th November 2022.

Stage 3 – Interviews to take place week commencing 7^th November 2022 with intention of final decision being made. 

 The Selection Criteria will be against Qualifications, Knowledge, Experience, Skills and Ability, and Value for money.  Scoring against the Selection Criteria will be flat (no weighting) 0 – 10.

 

How to apply?

Please submit your tender to Co-Innovate Operations Manager Rhona Denness Rhona.denness@brunel.ac.uk, clearly marking the subject line "Co-Innovate Project Management Consultancy - Confidential".

If you have any queries please submit in writing by 24^th October 2022 to Rhona Denness.